Adding a name to your Address book

This is simple! All you have to do is double-click the message you received from someone to open it and then right click on the sender's address (From). Now choose Add to Address Book.

Once the address is added, you may want to edit the name. To do this, choose File, Address Book, select the name, and choose File, Properties. Edit the name and click OK.

Determining Formatting in Word

This simple method works in all versions of Outlook Express. The archive consists of an OE message serving as an "envelope".

1. Create a New Mail Message. Enter the name you want for the archive in the Subject line.

2. Drag the messages you wish to archive from the OE message list and drop them into the New Mail Message. They will be added as attachments.

3. Click File| Save as... and save the message to any Windows folder as type *.eml, and close the New Mail Message window. (The resulting file can then be compressed in a zip file to greatly reduce its size.)

4. To restore the archived messages to an OE mail folder, double-click the saved *.eml file. Select all the attachments and drag them into an OE mail folder. You can also of course simply double-click on a single attachment to read it.

5. You can also drag messages from a newsgroup and drop them into the "envelope". To restore them, you must drag them into a mail folder, not a newsgroup folder. After restoring, you can turn on thread view in mail by clicking View| Current View| Groups messages by conversation. This setting is independent from the similar setting in newsgroup folders.

ATTACHING MULTIPLE FILES

You can attach a file to your message through any of these three options-the Paper clip button on the Compose message window; using Windows Explorer and then navigating back to your Compose message window; or by dragging and dropping the file into your message window.
To attach multiple files, first compose your message in the Compose/Reply Message window.

Next, open Windows Explorer and highlight all the files you want to attach. Third, drag the files over the top of the New or Reply Message window that is on your toolbar and hold them there long enough for the window to become active. Release your mouse button of the message. There you are-multiple files attached at once.

BACKUP OUTLOOK EXPRESS EMAILS AND ADDRESS BOOK

Email loss causes majority of business loss, to overcome the common problem the backup of Outlook Express mails can be taken regularly and this article is aimed at explaining you how you can backup your Microsoft Outlook Express mails (Since, Outlook Express lacks a backup option). Microsoft Outlook Express the widely used email program is usually installed with the Windows operating system. Outlook Express is fairly easy to use, but finding and backing up the emails can be a little more complicated. Since there are a large number of files and folders on a computer running Windows, the first problem is to find the files containing the emails. Microsoft Outlook Express stores emails in .dbx files and it stores and maintains different dbx files depending upon the email folders created in Outlook Express.

In Windows 98, you can probably locate your emails somewhere in the Windows directory. In Windows 2000 and XP, emails are usually stored somewhere in the user data or application data folder. The common reasons for email loss are virus attack, software malfunction, power failures, human error and hard drive failure.

One can easily save and backup the emails, attachments, address book and other important data from within the email client to a CDRW or DVD; otherwise in case of a computer problem the user will find himself in the impossibility to get them back, and this can be a really unwanted situation especially for web community or people who rely on their emails. Unfortunately the common practice among us is that we actually start to do backup copies only after we lose data.

The simple way to find out and locate the actual path where your emails are stored is as follows
1. Start Outlook Express
2. Go to the Tools menu,
3. Open the Options dialog box.
4. In the Options dialog box, Select the Maintenance page
5. Click the Store Folder button.

Here you can find the path to the folder containing your emails. To open the folder, copy the path and paste in the address field of the Windows File Manager. You should see a number of .dbx files (depending upon the number of folders created) and possibly some other files, too. After locating the email folder, you can simply select all the files, copy them and paste it to a new location or you can take the backup on another hard disk, a CDRW, a DVD or a network drive.

How to backup Address Book
1. Select Tools >> Address Book... from the menu in Outlook Express.
2. Choose File >> Export >> Other Address Book... from the address book's menu.
3. Select Text File (Comma Separated Values) as the export format.
4. Click Export.
5. Select the location you want to export your address book to using the browse... button.
6. Give your backup copy a meaningful name.
7. Click Next.
8. Select the fields you want to include in your backup. 9. Select Finish.
10. Click OK to finish.

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EMAIL TEMPLATES

This method of creating fast email replies involves creating a simple template with no merging. The text is the same and all you have to do is add information and send it. We'll do it for Mozilla / Thunderbird, Outlook, and Outlook Express. Mozilla and Thunderbird are exactly the same.

This method is good for small jobs of repetitive emails and responses / requests especially for newsletters like eNJ and Shavlik. I do a monthly interview column and constantly send interview requests, so I use a Mozilla template for this and it works great.

Outlook 'Regular'

Start by creating the email complete with the Subject, greeting, body, closing, and the sig. Skip the To. If you want to cc or bcc someone on every email, enter the email address in this step.

Click File > Save as... > give it a name and ensure "Outlook Template(*.oft)" is selected as the type > Save.

Close the email window > click No when it asks if you want to save a draft.

To open the template, click New > Choose Form... > select User Templates in File System from drop-down > select the template > click Open.

Edit away and click Send.

A lot of steps to open a template, isn't it? You can also double-click on the template file like it's done for Outlook Express (see next one). Better yet, make a shortcut right in Outlook. A few ways to do this:

*Outlook Bar

Drag and drop the file into the Outlook Bar OR

File > New > Outlook Bar shortcut OR

Right-click the Outlook Bar > select Outlook Bar shortcut > change Look in to File System > the template is stored in C:Documents and SettingsusernameApplication DataMicrosoftTemplates [remember username is your name or whatever name you assigned].

Click on the shortcut when you want to use it.

*Folder

Drag and drop the file into an Outlook folder.

Click on it to use it.

*Shortcut on the Toolbar

Right-click in the blank area around the buttons > Customize > select Commands tab > Tools category > Customize command.

Click and drag Customize to the toolbar until you find a place to put it and there is no x indicating it is not allowed. Drop it.

Right-click Customize button (Keep the Customize window open) and rename the button by clicking next to Name and replacing "Customize" with your own.

Right-click your new button > Assign Hyperlink > Open > find your way to the template's location: the template is stored in C:Documents and SettingsusernameApplication DataMicrosoftTemplates [remember username is your name or whatever name you assigned] > select it > click OK.

Close the Customize window.

Click on the new button whenever you want to use the template.
It's work, but this is my favorite step for Outlook. I don't like having the Outlook Toolbar open because it wastes space.

Mozilla / Thunderbird

Start by creating the email complete with the Subject, greeting, body, closing, and the sig. Skip the To.

Click File > Save as... > Template.

Close the email window.

Click on the Templates folder > double-click on the template you want.

Edit the email and send.

The template is still in the template folder. To send another, double-click on it again, edit it, and send.

Outlook Express

It doesn't have a straight out template feature, so you have to get creative. Start by ... you know the first step by now, but if you skipped the others: Start by creating the email complete with the Subject, greeting, body, closing, and the sig. Skip the To.

Click File > Save as... > give it a name and ensure "Mail(*.eml)" is selected as the type > Save.

Close the email window.

Load the template by double-clicking the template file wherever you saved it (it will be named something like "file_name.eml").

Edit the email and click Send.

Not elegant, but it's a way for Express users to use templates. OK, I got carried away and decided to give you more than just an easy one. Happy carpal tunnel-free emailing.

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